Project Coordinator

Community Design House
Project Coordinator


Job Description: Project Coordinator

Project: Community Design House



North Lands Creative (NLC) with support from European Social Fund ‘Aspiring Communities Fund’ Stage 2 is looking for a Project Coordinator to support our ‘Community Design House’ project which is designed to engage with the community in Caithness.


About the role

As Project Coordinator you’ll provide a range of organisational support that will help shape, inform and evaluate the programme design, delivery and focus. You’re passionate about embedding a culture of evidence-led practice and evaluating impact and working with your colleagues you’ll implement and evaluate a range of research, consultation, engagement and participation activities. The insights you’ll provide will support the evaluation of the programme for ESF Aspiring Communities Fund and Creative Scotland.


This is by nature a very varied role, which requires a high level of versatility and the ability to multi-task and prioritise and provide excellent support to the programme and to colleagues. The role will span all elements of coordination, across the final phase of the programme lifecycle, including work on planning and development, marketing, claim reporting, research, evaluation, analytical activities, assessment and feedback and budgetary control.


You will have experience in research, public consultation and/or running community engagement activities. You’re analytical, have a sound grasp of research methods, experienced in a range of evaluative techniques and enjoy working flexibly across a number of programme strands at once.


You will work alongside people who care passionately about community engagement, making a difference and delivering for the local community. If you’d like to utilise your skills and knowledge to help make a difference to people in Caithness – whilst strengthening your skills and abilities – then we would love to hear from you.


Job Description

The main duties will be:

  1. To work with the local community within the Lybster area to assist with the stimulation, planning and evaluation of delivery for the project.
  2. To implement the Project Plan, and use this vision to establish priorities for delivery.
  3. To oversee the implementation of the project, including the sourcing and drawdown of funding, and the keeping of records / writing of reports as required by Funders.
  4. To maintain constructive working relationships with groups within the community, and with staff from public, voluntary and private sector organisations to ensure a coordinated approach and enable acceleration of social-economic regeneration through coordinated investment by development and public agencies.
  5. To support NLC by coordinating and managing all aspects of the project to develop the Community Design House at the Quatre Bras and Alastair Pilkington Studio sites in Lybster. This would include the delivery of the project strands.
  6. To work closely with colleagues and volunteers to develop and implement plans for the project that focus on marketing, communicating and audience engagement and development.
  7. To deliver excellent service that is responsive to customer/ participation demands in line with NLC vision, values, resources and strategic priorities.



Reporting to: North Lands Creative Executive

Salary: £24,000 per annum pro rata, 3 days per week (flexible)

Length of Contract: 5 months from November 2019 – March 2020

Annual Leave: 4 weeks per year plus public and local holidays – pro rata

Recording: All employees of North Lands Creative fill in weekly time sheets.

Nature of Work: Evening and weekend work will be a feature of this role, therefore time off in lieu is given. This must be taken on a monthly basis, and not stored and taken en bloc unless pre-arranged with the line manager.


To apply

Please email a CV and a 1-page A4 covering letter explaining why you are interested in the post and the relevant experience you have to undertake the role. Applications are required to reach North Lands Creative via email only and addressed to the attention of Laura O’Kane, General Manager, North Lands Creative : by Friday 15th November 2019.

We look forward to hearing from you.


*On the completion of Stage 2 ESF Aspiring Communities Fund and subject to a successful project delivery and funding it is foreseen that the post has the potential to be continued.



In August 2018 North Lands Creative (NLC) intend to deliver on a new high profile community project focusing on the importance of ‘People and Place’ supported by Stage 2 Aspiring Communities Fund.


The Stage 2 project ‘Community Design House’ is specifically tailored to Lybster and has stemmed from NLC feasibility investigations and community consultation funded under the Stage 1 Aspiring Communities Fund Project ‘Glass Collective: Getting Creative with Glass Skills’ from October 2017 – March 2018.

To enhance the lives and livelihood of the Lybster and East Caithness community by establishing a glass-centred community-led social enterprise (based at North Lands Creative and out in the community using community venues) which offers training in craft and business skills alongside the opportunity for social and financial return through developing, making and selling handmade products.



  • Provide access to NLC facilities and community programmes to foster creative skills, increase artistic and cultural awareness and teach tolerance and understanding of others.
  • Unlocking individual potential and improve leadership skills to allow the most disadvantaged in our community to take control and make decisions on their own and their communities future.
  • Provide access to better learning opportunities to improve skills in working with others, improve individuals’ communication skills, confidence and increase their determination and resilience.




The role is to coordinate the day-to-day delivery of the Community Design House project ensuring the delivery of the project Strand 1: Community Creative Mentoring, Community Curators, Creative Community Newspaper Club, Community Ambassadors (NLC) and Strand 2: Virtually There Programme, Community Ambassadors (outreach).

  • To assist in the delivery of a new community-led social enterprise project.
  • To look for ways to integrate all local voluntary and community based actions in order to support the wider aims of the community.


We are looking for someone that can demonstrate responsibility for:


Coordination: Finance, Administration & Marketing

  • Manage Community Design House budget, maintaining budget records and liaising with NLC Chief Operating Manager and Director as required.
  • Setting up weekly team meetings and recording actions and outcomes.
  • Developing relationships within the community and partners to recruit participants to the programme (including management of paperwork).
  • Working with People: with weekly 1:1s with delivery staff (Learning and Engagement Officer) and point of contact for volunteers and tutors.
  • Oversee timetabling of activities and events and the marketing of those activities.
  • Work closely with the community ensuring that they are engaging with the programme.
  • Lead on the project’s volunteer programme ‘Community Ambassadors’
  • Lead on the project’s marketing and promotion, including the Creative Community Newspaper developing and maintaining key relationships and ensuring monitoring and evaluation reports are completed on time.


Access, health & safety, interpretation and evaluation

  • Work with the project Learning & Engagement Officer to ensure an Interpretation Plan is drawn up for the project.
  • Attend NLC staff, diary and operational meetings to ensure Community Design House conform to NLC Equality, Diversity and Inclusion Plan, striving to create a barrier-free environment.
  • Ensure that all project activities conform to NLC Health & Safety Policy.

Community Design House Retail Showcase and Exhibition Space

  • Lead on all aspects of the delivery of the Community Design House retail showcase and exhibitions with the project participants and volunteers.
  • Oversee the digital content and interpretational tools to be part of the retail showcase and exhibition display.
  • Manage the front of house duties for the retail showcase and exhibition schedule, caring for the work produced as part of the Creative Mentoring activities by local people.
  • Ensure all risk, manual handling and safety assessments are completed and disseminated and all aspects adhere to all risk assessments in accordance with NLC Health & Safety policy.
  • Oversee the volunteers and participants working with the installation, including the packing, loading, hanging and mounting of exhibits.


Essential Experience

  • At least 3 years experience in project management preferably in a community arts context and be able to demonstrate this.
  • Understanding the issues faced by community groups at a local level.
  • Experience of working with a range of agencies including statutory agencies, third sector organisations and the private sector.
  • Experience of successful project planning, management and monitoring.
  • Experience of planning and implementing arts, community and other projects to cost and time deadlines.



  • Have experience of working in pressured settings and in a way that meet the changing needs of a project / funder.
  • Have experience working with intergenerational projects.
  • Experience in delivering excellent customer service and both one-to-one and one-to -many training sessions.
  • Understanding the value of project and programme evaluation.
  • Knowledge of the management of art community projects.
  • Understanding of equal opportunities and diversity issues.


Skills and Abilities

  • Ability to engage pro-actively with a wide range of people, establishing trust and rapport.
  • Communication and presentation skills (written and verbal).
  • Ability to manage one’s own time, information and resources.
  • IT Skills (word processing, spreadsheets, data-entry, use of email and internet for research).
  • Creative and lateral thinking.
  • Ability to manage a staff team on a project that you don’t line manage.
  • Ability to influence the community to get the support that this project needs.
  • Ability to assist and supervise volunteers with an awareness of Health and Safety Issues.
  • Ability to work as part of a multi-disciplinary project team, with minimum supervision.
  • Ability to champion a project.

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