Bookkeeping Tender

Invitation to Tender for the Supply of Bookkeeping Services to North Lands Creative

Background

North Lands Creative Glass was incorporated in 1995 as a company limited by guarantee and a charity (SCO23805). Currently our bookkeeping and management accounting services are delivered in house. The financial characteristics of North Lands Creative are as follows:

  • Our accounting package is Sage 50 Cloud Accounts.
  • We operate Sage One payroll software and employ 12 staff.
  • The company is VAT registered.
  • There is a single bank account (with Royal Bank of Scotland) with a credit card.
  • The company currently pays suppliers by manual cheque and by BACS.
  • All payments must be signed-off by two authorised signatories; there are currently
  • three signatories, the Chairman, CEO and General Manager.
  • The company’s financial year-end is 31 March.

Requirements

North Lands Creative now wishes to outsource our Bookkeeping Services and is issuing this tender to encourage interested qualified individuals and accounting firms to submit a tender to provide the following services:

  • Recording of all transactions and managing/reconciling bank statements.
  • Preparation of payments ready for authorisation and sending payments to suppliers
  • with appropriate remittance advices.
  • Preparation of all sales invoices and sending to customers.
  • Telephone support to manage all conversations with suppliers and customers.
  • Preparation of monthly management accounts for the board of directors.
  • Liaising with auditors appointed by the Company.
  • Preparation of financial reporting for our funders and the requested grant claims.
  • Preparation of VAT returns.
  • Payroll services.

Contract

The company wishes to pay for these services monthly and for a twelve-month period contract with the option of an extension.

Please provide a quotation along with a description of how the service would be provided and any matters you wish to draw to the company’s attention. We would require a breakdown of costs i.e. hourly rates for this service based on one day per week to our office in Lybster. Please provide contact details for two referees.

Tenders will be assessed on the following criteria:

  • Must be fully conversant with Sage 50 Cloud Accounting system
  • A good understanding of our sector needs
  • Experience of working with charities and cultural organisations
  • A good understanding of the confidential nature of the work being undertaken
  • Able to produce reports as required by the Board, Staff and our funders
  • Value for money
  • Timely and efficient service
  • Qualifications
  • References

CLOSING DATE FOR RESPONSES is 17th June 2019

Please find a pdf version here and email to: director@northlandscreative.co.uk.

 

 


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